How far can action learning (a form of small-group peer coaching) be useful in fast-paced and complex humanitarian contexts, in countries as diverse as Bangladesh, DRC, Iraq, Jordan, Malaysia, Myanmar, Somalia and Syria? What would it take to make coaching and action learning effective in these different cultural environments? These were questions I was invited to explore and test with ALNAP and ALA’s Ruth Cook during the past 18 months.
The idea was to train field-based practitioners in action learning techniques, then to mentor them as they adapted and applied them in disaster zones. Our goal was to learn from this experience too. Travel restrictions meant that workshops were all conducted online, which created its own challenges vis a vis patchy internet connectivity and access to training resources via cell phones, yet we-they persevered and the experience proved fruitful.
I was particularly interested in cross-cultural dimensions and dynamics in these training groups.
Workers in humanitarian crises face intense time pressures and it could have been tempting to short-cut personal introductions and press ahead with the task. In some cultures, investing in relationship and trust-building is integral to the task and, therefore, inseparable from it. We chose, therefore, to create opportunities, where possible, for participants to get to know and understand us and each other from the outset.
In Western models of action learning, emphasis is often placed on posing coaching-type questions that are short, sharp and direct. If, however, we don't pay attention to relevant cultural norms including relational preamble (e.g. ‘I am pleased to be here. Thank you for the opportunity to ask this question…’) such questions can be experienced as blunt, harsh or rude. It's important, therefore, to allow for different cultural framings and expressions.
We were aware that, in contexts such as the UK and USA, action learning tends to assume an egalitarian culture within a group, within which participants are and feel free to invite and pose challenging questions to one-another. In some cultures, however, where perceived authority and social status are based on e.g. age, gender or tribe as much as on formal hierarchy, careful composition of and contracting in groups are critical success factors.
In some cultures, to pose a question directly to an authority figure could be perceived as insubordinate, disrespectful or even insolent. Authority figures may be expected by others always to have the ‘right’ answers and to pose a question in a group risks shaming that person, a loss of face, if they are unable to answer it. One way to avoid this issue is to invite participants to write down questions and hand them to the person first, who can then chose which to respond to.
In some cultures, it would feel inappropriate for a participant to decide unilaterally on an action at the end of an action learning cycle without having first run the idea past their line-manager for approval. This may partly be indicative of where decision-making authority is held in that hierarchy. It can also signal deference to or respect for an authority figure. One way to address this would be for a participant to relate back to the group at a subsequent meeting on what actions have been agreed.
When using a peer-consultancy version of action learning, in which participants are invited to offer suggestions for consideration as well as questions, particular challenges can arise. In some cultures, participants may feel compelled to accept the first suggestion that is offered, or to agree to whatever is suggested by a perceived authority figure. Again, writing down questions to offer a presenter can help to address this.
When using an appreciative version of action learning, in which participants help a person to identify what personal and contextual factors contributed to the success of an initiative, there can be challenges too. In some cultures, it can turn into a praise-party, with participants wanting to affirm the presenter rather than to tease out success factors. One way to address this is to allow space for praise first, then to move onto the more structured process.
In other cultures, a presenter may feel uncomfortable to comment on what they did well personally in case it sounds immodest. Two possible ways to address this are to invite the presenter to comment on what other people may have noticed about his or her contribution, thereby attributing the qualities to a third-party perspective rather than their own, or to depersonalise it as ‘This happened’ rather than ‘I did this.’
I am deeply indebted to all of the participants in this initiative who contributed so richly to our learning and ideas. What have been your experiences of coaching, training or action learning in different cultural environments? What have you learned - and what would you recommend to others?
(See also Nick's: Cross-Cultural Action Learning webinar, December 2021)
Adrian’s a guru on the negotiation skills front. ‘Say what you want, not what you don’t want’, he advises, wisely. If it’s a complaint or a dispute, ‘State what would resolve it for you’. It’s a solutions-focused approach that makes desired outcomes clear and explicit. ‘Too often’, he says, ‘we leave the other party to second-guess what we want. We raise an issue or a problem – but we don’t let them know what we’d prefer or what would make a happy resolution for us.’
Imagine, for instance, contacting a supplier who has provided you with faulty goods or substandard services. ‘I’m very disappointed that X arrived broken’, or ‘I felt frustrated by your lack of attention to customer care.’ These may be fair comments and we might well assume that the supplier knows what would restore our confidence. Try instead, ‘I’d like a replacement delivered by X (date) please’; ‘I’d like a full refund on my room today and X (%) discount next time.’
A similar principle applies when navigating relationships. Tensions or unresolved conflict are common themes in coaching. A person may feel hurt or frustrated, become fixated on a problem, and lose sight of the relationship they hope for. To help someone to envision a different future – and how they may frame a conversation in terms of what they do want – can be transformational. ‘This is how I’d like us to work together. How would that be for you?’
I'm a psychological coach, trainer and OD consultant. Curious to discover how can I help you? Get in touch!
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