‘I know you believe you understand what you think I said but I'm not sure you realize that what you heard is not what I meant.’ (Alan Greenspan)
Clarity. Simple in principle, not always easy in practice. Paradoxically, a significant challenge to communication is human language. Words intended to build a bridge can so easily create a barrier. We may use the same words but mean something different things by them or use different words to mean the same thing – and very often without realising it. Linguists explain that words are connotative as well as denotive. This implies that their meaning, the associations they hold and the feelings they may evoke can shift markedly depending on context, culture, tone and relationship.
We may say something in irony. We may tell a joke with a straight face. We may make a harsh-sounding comment with a glint in our eye. We may make subtle gestures that fill in the gaps in verbal conversation. According to Transactional Analysis, we may make a statement at one level with an intention and implied meaning that’s completely different to the literal. These nuances challenge the limits of neuroscience and artificial intelligence. As social construction expert Kenneth Gergen asserts, ‘Neurobiology can tell us a lot about a blink, but nothing about a wink.’
I facilitated an astute cross-cultural group of women last week who practised skills of curiosity and inquiry. Instead of responding immediately to what they thought another person had said or meant – for example, by a statement, phrase or word – they would test their own assumptions by actively exploring that person’s intended message and meaning. It created a dynamic of interpretation based on dialogue, in contrast to an instinctive reaction to words at face value. It took time, patience, and a commitment to hear and understand. Conversations became richer and relationships grew deeper.
It's trickier in online conversations. We can find ourselves subconsciously searching hard for non-verbal cues we would ordinarily pick up when together in the same physical room – yet all we can see is head and shoulders in a 2-dimensional screen frame. This is one of the probable contributors to Zoom fatigue. If you have seen the film ‘Thirteen Days’ (2000) based on the Cuban missile crisis, it’s an extreme opposite example of trying to decode hidden messages and intentions based purely only observation of another party’s actions. It’s Chris Argyris’ Ladder of Inference on steroids.
What approaches, tools and techniques do you use to ensure clear communication?
(See also: Crossed Wires)
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